June 30, 2020
Are you managing multiple assets? Trying to keep track of mountains of data with a paper-based system? Worried about the spread of COVID-19?
As we’re all returning to work in the midst of a pandemic, safety and compliance are top of mind, now more than ever. Many are questioning what the best course of action is to protect all team members from all possible risks and how to manage processes and organize information. Now is the time for safety champions and thought leaders to pivot their perspective to come up with innovative ways to not only survive, but thrive in this new landscape.
The first piece in our series titled The Top 4 Ways Asset Inspection Leads to Operational Excellence sheds light on why asset inspection systems are important, while the second 5 Things to Look for in the Optimum Asset Inspection System discussed the key features and functionalities that must be included in the platform you choose. As we come to the last part of our series, we want to highlight how to implement a digital asset inspection system at your organization to simplify your safety journey, and to make your transition back to work as smooth as possible.
Four Steps to Implement Digital Asset Inspection Systems
Step 1: Going paperless
Shifting to a digitized system from pen and paper is a crucial first step as we return to work. This will help limit all points of contact and reduce the need for your front-line to be exposed to various surfaces which may be contaminated. It’s time to toss the clipboards and paper to the side, and make room for a new robust and reliable system.
The great news is you don’t have to re-invent the wheel! You can convert all your paper forms to digital documents, outfitted to look identical to your old forms. This will help maintain continuity and consistency in the long run. What’s more is this will make it easier for your front-line to adapt to this new system without having the fear of getting used to an entirely new way of doing things.
By going paperless, you can also gain greater freedom to customize your forms to meet your organization’s needs. For instance, with COVID-19 top of mind and the protection of your team as a top priority, custom coronavirus aspects can be added to your forms so your teams can stay vigilant and alert members if a risk is present. With an automated system, you can ensure that all will be notified so the proper action can be taken to rectify the situation.
Centralizing all information in one convenient system is also crucial to going paperless. Now all key stakeholders will have access to this data as it won’t be confined to one computer or binder. As we venture back into a new reality, this is especially important as site managers and supervisors will no longer have to travel from one site to the other to gather the information they need. With the click of a button on their mobile device, they can access anything they desire, whether they are on or offline.
What About the Remaining Three Steps?
In the present global climate, keeping up with all new protocols and regulations and staying compliant is key, so position your company for success. If you want to learn the three other crucial steps involved in getting a digital asset inspection system up and running at your organization, check out our white paper How to Successfully Roll Out Digital Asset Inspection in 4 Simple Stages.
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