Paper is out, paperless is in. In this growing digital age, we can send messages in a matter of seconds, share files easily with drop boxes and instantly research any topic on the World Wide Web.
With the advances in smartphones, we can access almost everything we need for our day-to-day business activities on our mobile devices. Electronics are dominating the workplace. So when it comes to inspection forms, why do we feel the need to stick to paper?
1. Increased Inspection Efficiency
Time is money. Inspections done the old fashion way require the employee to go prepare the forms, organize them and make sure they have everything in order before heading to the job site. Plus, there is always the chance that an important form gets forgotten at the office or lost on the way to the site.
Using a mobile device to complete inspections allows all of the forms to be in one convenient location, easily accessible and saved for quick reference at any time. The inspection can be done quicker, giving your employees more time to do more jobs. Additionally, it reduces the risk of inspection forms getting lost and damaged. Digital files can also be shared with people who are offsite and easily backed up on a server. Once the inspection is done the results are recorded, saved and made available for sharing.
2. Superior Inspection Accuracy
Writing can be illegible and difficult to read. Plenty of time can be wasted trying to interpret poor writing. Things can be misread and can create a great deal of confusion. Typing and filling out forms electronically eliminates the problem of illegible handwriting. By using a mobile device, inspections can be done quicker and more accurately. Inspections can be done right the first time and the margin of error is significantly reduced.
3. Reduced Office Supplies Cost
While paper and ink cost less than electronic devices initially, these things have to be continuously purchased over time. Using a mobile device to complete inspections means that paper and ink will no longer be required for inspections. Overtime the cost of office supplies will be reduced. Despite the higher initial cost, the money saved on paper and ink will outweigh the initial cost of the mobile device. In the long term, you will actually save money by completing the forms electronically. As a bonus, reducing paper usage is also good for the environment so you get to save money and the earth at the same time!