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Solve Your Contractor Needs With Contractor Software

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June 13, 2022

4 Minutes


     Dina Adlouni

Dina is the resident Content Writer at EcoOnline North America . When she’s not writing about health and safety, you’ll find her enjoying a cup of tea while watching her favorite sitcom.

What is Contractor Software?

Contractor software is a digital tool which helps organizations manage contractors, their scheduling, invoices, and more. One key area of contractor software is contractor safety management, delivered through contractor safety management software or contractor compliance management software, which helps employers prequalify and manage contractors before coming on-site. This is done through proven safety records, centralized information and documentation, robust reporting capabilities, and much more.  

Ensuring third-party contractors are assessed for compliance according to industry regulations before coming on-site can help reduce incidents and injuries and protect your people. It can also help an organization strengthen its safety culture, avoid fines, project delays and refine operational efficiencies. By ensuring only those with the highest health and safety qualifications are permitted to work with employees on-site, every team member can be protected. 

Remember, safety performance is affected by third-party members as well as in-house employees. Are you doing all you can to create a safe work environment? 

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How Can Contractor Safety Management Software Help You?

Having contractor safety management software in place can help an organization in several ways. It can be hard to gain visibility into who’s on-site, the multiple tasks several contractors are tackling on different job-sites, and their performance when relying on paper or Excel-based systems.  

A digital, cloud-based contractor safety management solution can help you gain full visibility into who’s on site, their activities, and their performance to break down silos and operational hurdles to effectively mitigate risks from third-party members.  

Let’s dive a little deeper into the value contractor safety management software brings to an organization.  

What are the Benefits of Contractor Safety Management Software?

1. Standardized processes and increased operational efficiency means more time saved

With contractor safety management software, employers can create more standardized processes to streamline contractor sourcing and management. A digital solution can do this by reducing the administrative burden of finding and prequalifying contractors before coming on-site by granting access to thousands of accredited contractors within a searchable database.  

This can be a time-consuming process when using paper or Excel, which ultimately takes EHS professionals away from other responsibilities. With the help of a robust contractor safety management software this can be streamlined and more time will be saved, leading to fewer injuries and incidents on-site.  

This can also help you move from a reactive approach to a more proactive one, by scaling up projects with qualified and accredited contractors in advance. If you’re reacting to an immediate need on a program or project, you’ll potentially expose the worksite (and workers) to additional risk by not having a pool of pre-qualified contractors to lean on. Getting proactive means forecasting demand and having access to an extended contractor base that are qualified to do the work, should you need them.   

2. Effective reporting and transparency into contractor data

Organize all contractor documentation and records within one centralized, digital platform. This will grant 360-degree visibility into the necessary data, making it easily accessible to all key stakeholders. A contractor management solution can also give you flexibility to view contractors individually or as a portfolio.  

With such transparency, you can break down silos leading to more effective reporting. Customize safety dashboards to keep track of contractor performance and activities, allowing you to stay proactive and uncover gaps and deficiencies that may be hidden. Effective safety data and reporting can help you mitigate risks related to third-party contractors and prevent incidents before they occur.  

3. Streamlined communication and a stronger safety culture

Having one digital system which is easily accessible by all key members can help strengthen communication among contractors working on the same project. With a stronger system in place and silos broken down, key stakeholders can communicate easier. This can help employers avoid certain risks to effectively reduce injuries and illnesses on-site.  

Strong communication among team members participating in safety activities can lead to a stronger safety culture. Most organizations find it difficult to extend their safety culture to third-party contractors, which can be dangerous. It becomes critical to get safety to the frontlines consistently (for employees and contractors alike) by extending safety management programs to contractors and setting clear expectations for participation. Remember, it needs to be simple and easy to use to ensure adoption. This can be done effectively with the help of certain safety solutions and contractor software. 

How EcoOnline Can Help

The EcoOnline contractor management solution can help you do all the above and more! Digitize and centralize all documents and records within one platform to gain visibility into your third-party contractors and their performance. Easily find contractors which are accredited and up to industry standards with the help of our searchable contractor database. Plus, receive guidance from our dedicated team of health and safety experts!  

Ready to simplify safety? Speak to one of our EcoOnline representatives today 

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