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Inspection Management Software [2022 Detailed Guide]

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October 25, 2022

5 Minutes


     Dina Adlouni

Dina is the resident Content Writer at EcoOnline North America . When she’s not writing about health and safety, you’ll find her enjoying a cup of tea while watching her favorite sitcom.

What is Inspection Management Software?

Inspection management software is critical when trying to create a safe work environment for your employees. It will help you manage and execute inspections on-site to identify possible hazards and risks in the workplace. This software will also make it easy to collect data to start to trend patterns which may be uncovered.  

Having a digital solution in place can simplify such tasks as everything is centralized in one, easily accessible solution. Rather than having to sift through boxes, folders, or file cabinets for forms or documents, you can have everything at the touch of your fingertips!  

Read on to learn more about: 

  • What is inspection management 
  • Features and benefits of an inspection management software 
  • Things to consider before buying inspection management software 
  • How is EcoOnline different from others 

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What is inspection management?

Inspection management is the process of managing various types of inspections to support multiple needs. This could include health and safety inspections, asset inspections, quality inspections, maintenance inspections and much more. Inspection management can help you protect your employees and create a safer work environment because it can help to: 

  • Identify possible hazards and risks on-site to mitigate them quickly  
  • Collect data to help identify trends and patterns 
  • Maintain compliance with industry and legislative regulations  
  • Provide a sense of continuous improvement to help strengthen processes going forward 
  • Strengthen your safety record to win more bids/tenders against competitors  

Features and benefits of an inspection management software

Having an inspection management software can help you simplify processes to boost productivity and efficiently protect your people. Start saving more time and effectively mitigate risks on-site with a digital solution that has myriad benefits, including: 

1. Streamlining your inspection processes to increase efficiency and create greater accountability

Inspection management software can help streamline your inspection processes, reducing the administrative burden of time-consuming manual procedures. Fill out inspection forms with a desktop or mobile app, with the option to upload pictures of hazards and alert key stakeholders. A reliable offline mode can also help you when working in remote locations to continue carrying out inspections, uninterrupted.  

Empower your workers with a mobile application, placing safety in their hands as they can easily complete inspection forms and submit it to their supervisors. A greater sense of accountability for each other’s safety is also created with the ability to track all inspections, assign corrective actions based on hazards found, and monitor completion statuses.  

2. Providing a repository of all inspection documentation and records to help prove compliance

A digital solution also provides easy access to a repository of all your inspection documentation and records. With everything digitized and centralized into one solution, you can easily manage all forms and pull up any past inspections in just a few clicks. Never worry about losing another form with inspection management software! 

This is also helpful when you need to show compliance with industry or legislative requirements in your region. Locate the inspection forms or data you have within the app, and easily send it across to whom it may concern.  

3. Creating transparency to trend data and reduce risk in the long-term

With everything centralized in one solution, you can also start to uncover gaps and deficiencies which may be found in your inspection processes or data. This transparency is key to help you reduce incidents and injuries on site, keeping you proactive rather than reactive.  

Inspection management software gives you 360-degree visibility into your data and processes so you can start to pick up on trends and solve for deficiencies which may be uncovered. This will ultimately help to reduce risk and efficiently protect your team for the long-term.

Things to consider before buying inspection management software

Now that you’re aware of the benefits of inspection management software, it’s important to consider certain factors when looking at different digital systems. Our team is here to shed some light on certain elements you should think about when choosing the optimal software for your needs: 

1. Configurability options

It’s vital the software you choose gives you the ability to configure forms, reports, and more, to help you meet your organization’s safety needs. Being restricted to a certain template can be counterproductive, as it may not be conducive to gathering the type of information you need to minimize hazards and stay proactive. Make sure that you ask a company representative if configuration is possible within the software you choose and if this is applicable in inspection forms, dashboards and reports, and whatever else may help you meet your specific safety goals 

2. Reporting capabilities

Having a strong reporting functionality with customizable dashboards is another capability you should be on the lookout for. This is key when working to minimize incidents and asset deficiencies, as it can help you trend patterns when it comes to your inspections of recurring hazards or deficiencies which may be present in your processes. With the ability to track your inspections, you can start to prioritize key areas to help you create a safer work environment and protect your people   

3. IT and customer support

It’s important to also look beyond the software and ask questions about the organization’s IT and customer support. What is the onboarding process like? Is IT support offered? Is a customer service representative assigned to your organization to help you get the most out of the software? Several organizations tend to only care about making the sale and drop the ball when it comes to maintaining customer satisfaction. One way to make sure the software you choose is right for you is by asking these questions to get a glimpse into the kind of partnership you’ll have together.  

How is EcoOnline different from others? 

The EcoOnline asset inspection solution can help you manage inspections when it comes to assets and equipment. Our capabilities are unique as we offer: 

  • User-friendly and configurable options to ensure your company inspection goals are met 
  • Streamlined inspection processes of assets through our mobile app and reliable offline capabilities 
  • A strong reporting functionality to help you track key data analytics through robust dashboards, in an easily shareable format 
  • A highly responsive IT team, onboarding process, and customer service offering to help you get the most out of our software 

To learn more about what our digital solution can do for you, please fill out the form below or speak to an EcoOnline representative.  

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